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This Policy provides you with information on the way Grant Thornton  acting as a Data Controller, processes and protects the personal data which are gathered lawfully, either by electronic means or in any other way, within the context of a potential provision of products or services, cooperation with third parties such as indicatively clients, subcontractors, suppliers, external associates, candidates/prospective employees’ selection process and/or your visit to our website (“Website”) and for which purposes Grant Thornton processes these personal data.
Given that we process your personal data, your integrity and privacy as a natural person are of crucial importance to us. Therefore, we strive to maintain a high level of protection of your personal data in accordance with the applicable legislation.
When you visit the Website, register or otherwise request information or provision of products or services, order publications or subscriptions, submit an enquiry or complaint, you may provide basic identification personal data and contact information, such as your first and last name, telephone number and e-mail address or other information intentionally submitted by you. We do not request and our intention is not to process any special categories of personal data, such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning health, data concerning sex life or sexual orientation and data relating to criminal convictions and offences or related security measures ("Special categories of data"). Therefore, you are kindly requested to abstain from providing such types of data about you. If you have any questions about whether the provision of such types of data is, or may be, necessary or appropriate for particular purposes, please contact us at firstname.lastname@example.org However, if you choose to provide us with the afore-mentioned data or further data that we do not request, we will process these data as long as they are deemed relevant and limited to what is necessary in relation to the purposes for which they were provided, and as long as a valid legal basis applies, otherwise we will delete them. In any case, the processing performed by us is in accordance with this Policy, no. 679/2016 European General Data Protection Regulation (hereinafter the “GDPR”) and the applicable Greek and European legislation for the protection of personal data (hereinafter the «Applicable Legislation»).
When you apply for a vacant job, we mainly process the following personal information about you: first and last name, e-mail address, telephone number and any information relating to your educational and professional background, as submitted by you in any documents attached, such as CV and cover letter. Kindly note that no Special categories of data are required by you for the purposes of submitting a job application at Grant Thornton. Therefore, you are kindly requested to abstain from providing such types of data about you. If you have any questions about whether the provision of such types of data is, or may be, necessary or appropriate for particular purposes, please contact us at email@example.com However, if you choose to provide us with the afore-mentioned data, or further data that we do not request, we will process these data as long as they are deemed relevant and limited to what is necessary in relation to the purposes for which they were provided and as long as a valid legal basis applies, otherwise we will delete them. In any case, the processing performed by us is in accordance with this Policy and the Applicable Legislation.
As part of the evaluation of your candidacy, depending on the vacant job you are applying for, you may be subject to skill tests either physically or online, provided that you have been previously notified of said procedure.
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Grant Thornton solely requests and processes the personal data that are necessary for the fulfillment of the specified herein, explicit and legitimate purposes, in accordance with the applicable legal basis. In case you do not wish to provide personal data falling under the required fields of the Website, we cannot guarantee you that the respective purpose shall be met.
The applicable legal basis per purpose is one of the following:
Grant Thornton's legitimate interests include the following purposes:
Grant Thornton takes reasonable measures to store your personal data only for as long as is necessary to fulfil each of the above purposes for which the data were collected, in accordance with any legal, regulatory or internal policy requirements and always abiding by the Applicable Legislation. Indicatively, the following are provided.
In case of contractual relationships, your personal data shall be stored until termination of said contract, unless further storage is provided by law.
In case of unsuccessful job application, your personal data shall be stored until completion of the recruitment process and, up to two more years in case that a new job opportunity comes up. You may ask us to store your personal data for a shorter time period or to delete them immediately by sending an e-mail to firstname.lastname@example.org, according to the procedure described in section “What are your privacy rights?”.
In case of submission of your CV in the context of general interest for working in our company, your personal data shall be stored for up to two years from the submission of your CV, unless you specify a shorter retention time period or declare at any time that you do not wish to retain them further, by sending an e-mail to email@example.com, in accordance with the procedure described in section "What are your privacy rights?". In both above-mentioned cases, the retention of your personal data for a longer time period can only take place if you submit your updated CV and show interest again in working for our company.
Personal data processed on the basis of our legitimate interests shall be stored until you request us to stop using your personal data for said purposes to the extent that Applicable Legislation’s requirements are met. You can submit such a request (opt-out), in accordance with the provisions of the Applicable Legislation, by sending an e-mail to firstname.lastname@example.org, according to the procedure described in section “What are your privacy rights?”.
Personal data that we process for sending newsletters, subscriptions or notifications about other updates are stored until you terminate the subscription or you notify us that you do not wish to receive them anymore, which can be made at any time by sending an e-mail to email@example.com, according to the procedure described in section “What are your privacy rights?”.
You can at any time withdraw your consent (if any), in case the processing is based on it, by sending an e-mail to firstname.lastname@example.org
In the above cases, your data will be immediately erased unless there is a lawful and valid ground for further retention. In any case, you will be informed respectively.
We abide by the Applicable Legislation and our privacy policies and we apply reasonable and appropriate technical and organizational security measures to protect your personal data against accidental destruction, loss, unauthorized alteration, disclosure or access, misuse, and any other unlawful form of processing, covering any technology infrastructure point. We always secure that solely authorized users have access to your personal data, abiding by confidentiality clauses, on a need to know basis and to the extent necessary in order to fulfil the respective purposes.
We use firewall and other secured systems, advanced electronic identification tools, and where appropriate we apply pseudonymization and encryption of personal data. We abide by internal routines, training and policies covering careful handling of personal data, as well as data minimization, purpose limitation, accuracy, storage limitation and incident management. For your safety, login to the client portal is encrypted through a secure channel.
Login details may not be shared or used by more than one user. In any case, you are personally responsible for not making the login procedure available to unauthorized persons. Each user is responsible for confidentiality and the correctness of login details and other account information. You must inform Grant Thornton immediately in the event of unauthorized access to login details. You are also responsible for using appropriate technologies to prevent your device not being affected by viruses or similar malware.
In order to meet your requests or our business needs or in order to adequately provide our services, we may transfer your personal data to third parties solely if it is required by law or contract and only where it is legitimate to do so. In any case, we transfer only the personal data that are necessary for the fulfillment of the respective purposes and we secure the confidentiality of your personal data. Indicatively, we may transfer your personal data to the following categories of recipients:
Within the course of our business operations, we may be required to share your personal data with third parties located outside EEA, such as Grant Thornton member firms outside EEA or other third parties outside EEA. Indicatively, your personal data may be transferred to service providers for hosting of servers or IT applications support, to our global network in compliance with Grant Thornton global policies or within the context of surveys or audits, to non-EEA regulatory bodies or agencies, etc.
We will proceed with said transfers provided that we are confident that the level of protection applied to your data will be similar as within EEA. Transfers of personal data within Grant Thornton network will be based on interfirm standard contractual clauses. Transfers outside of the network, will be based on standard contractual clauses or other adequate safeguards, in compliance with applicable law.
You are entitled to exercise the following rights, in accordance with the provisions of the Applicable Legislation:
Address: Kifissias 1-3, 115 23 Athens, GreeceTelephone: +30-210 6475600Fax: +30-210 6475628E-mail: email@example.com
You can exercise the rights 1 to 6 above by submitting your request directly to firstname.lastname@example.org or, for your convenience, by filling out the form that can be found here and sending it to us via e-mail to email@example.com or via registered letter to the postal address of our company, as provided in the afore-mentioned form. We inform you that we will make all reasonable efforts to reply to you as soon as possible, and in any case within the time frames provided by applicable law and professional standards.
Grant Thornton uses reasonable endeavors to ensure that your personal data are always accurate and up to date. This means that from time to time, we will ask you to tell us if there are any changes to your personal data.
This Policy may be modified periodically in order to reflect amendments in our privacy practices or legal requirements. In such cases, you will be able to check the most updated version at the Website. Thus, you are encouraged to visit the Website on a regular basis.
Grant Thornton shall not collect or store personal data of children less than 15 years old. If Grant Thornton finds out that such data have been collected, it shall erase them immediately, unless such data have been provided following the consent of the holder of parental responsibility over the child.
If you have any questions or concerns about this Policy or in case you need more information about your rights and how to exercise them, please contact us at firstname.lastname@example.org or at the following postal address: 58, Katehaki Av., 11525, Athens.
 “Grant Thornton”, “we”, “us” and “our” refers to “Grant Thornton Chartered Accountants and Management Consultants Societe Anonyme” and “Grant Thornton Tax and Business Advisory Solutions Societe Anonyme”.
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